Companies may already have the answers they need, but finding them can take considerable time. Experienced employees can spend hours searching historical project folders, spreadsheets, emails and archived records for information the organisation already owns.
A single question can require someone to: find the correct historical project, locate the original estimate, search supplier quotations, check engineering drawings, review schedules, or verify records from several different sources. Sometimes it takes hours, sometimes it cannot be found at all.
From Scattered Records to Searchable Knowledge
Procurement: Supplier History
Procurement: Supplier History
“Who supplied this last time and what did we pay?” Someone finds the old project, searches procurement folders, locates quotations, finds the PO, confirms supplier, checks final price.
“Show previous suppliers for this item, available quotations, purchase orders and historical pricing.”
Engineering: Design Reuse
Engineering: Design Reuse
“We've designed this before. Where are the drawings?” Identify previous projects, search engineering folders, locate drawing registers, determine final revision, check related specifications.
“Find previous projects using this design and show the relevant drawings, specifications and technical records.”
Quality: Problem Resolution
Quality: Problem Resolution
“Have we had this problem before?” Ask Quality, search historical MDRBs, locate NCR registers, identify similar issue, find corrective action.
“Find previous NCRs relating to this issue and show the associated records and corrective actions.”
Project Management: Lessons Learned
Project Management: Lessons Learned
“What happened on the previous project?” Search reports, review costs, check schedule history, find variations, search correspondence, speak to previous team members, manually piece together what happened.
“Find the relevant records relating to the major cost, schedule, technical and commercial changes on the previous project.”
The cost is not only the time spent searching. It is skilled people taken away from the work they should be doing.
Imagine if information that currently takes significant time to locate across different people and systems was readily available when your team needed it.
Explore how GC Project Solutions can organize your controlled company environment to make your knowledge searchable, traceable, and verifiable.